Use of Artificial Intelligence in the Preparation and Implementation of Public Procurement Procedures

The training programme “Use of Artificial Intelligence in the Preparation and Implementation of Public Procurement Procedures” is a professional one-day training course intended for everyone who wishes to understand the possibilities, advantages, and limitations of using AI tools in the public procurement system. The programme provides participants with concrete insight into the ways artificial intelligence can be used in procedure planning, market research, preparation of procurement documentation, drafting of technical specifications, tender analysis, communication with economic operators, and identification of risks related to accountability, transparency, and data protection. The training lasts 8 teaching hours and is based on practical examples, demonstrations of AI tool capabilities, and situations from everyday public procurement practice. The value of the programme lies in providing participants with applicable knowledge for more efficient, safer, and more responsible use of artificial intelligence in the preparation and implementation of public procurement procedures.

• How to use AI tools in market research and in the preparation of public procurement procedures.
• How to use artificial intelligence to prepare procurement documentation, technical specifications, and expert explanations more efficiently.
• How to apply AI in tender analysis, compliance checks, and the identification of potential risks in the procedure.
• How to use artificial intelligence responsibly while respecting the principles of transparency, legality, and data protection.

Upon completion of the programme, the participant will be able to:

• identify the possibilities of applying artificial intelligence in different stages of the preparation and implementation of public procurement procedures
• apply AI tools in market research, needs analysis, and the preparation of supporting materials for public procurement procedures
• use artificial intelligence as support in preparing procurement documentation, technical specifications, and expert explanations
• assess the quality, accuracy, and applicability of content generated using AI tools
• identify risks related to the use of artificial intelligence in public procurement, including issues of accountability, transparency, and data protection
• apply the principles of responsible and lawful use of AI tools in the day-to-day work of contracting authorities and tenderers
• use artificial intelligence for more efficient preparation, implementation, and documentation of public procurement procedures

The programme is intended for individuals involved in the preparation, implementation, control, and monitoring of public procurement procedures. It is particularly useful for professionals working on public procurement procedures in regular business operations or in projects financed from EU funds.

• officials and professionals involved in the preparation and implementation of public procurement procedures
• individuals preparing procurement documentation, technical specifications, minutes, decisions, and other expert explanations
• representatives of contracting authorities who wish to improve work efficiency through the responsible use of AI tools
• tenderers who wish to better understand the use of artificial intelligence in documentation analysis, tender preparation, and monitoring of public procurement procedures
• consultants, lawyers, project managers, and other professionals who encounter public procurement in their day-to-day work

1. Introduction and overview of the basic possibilities of using artificial intelligence in public procurement
   Areas of public procurement in which artificial intelligence can be used, including the basics of prompting for public procurement purposes.
2. Procurement documentation and artificial intelligence
   Demonstration: preparing documentation for a public procurement procedure, using ChatGPT to draft invitations, decisions, minutes, and summaries. Critical discussion on verifying the accuracy and legal compliance of text generated using artificial intelligence.This unit covers the preparation of procurement documentation, the most common mistakes that occur in its content, and the ways to correct them in a timely manner.
3. Analysis of a conversation with ChatGPT on the weaknesses of documentation from an actual procurement procedure, identification of potential risks and discriminatory requirements, recognition of risk areas in the documentation, and proposed corrections.
4. Tender review and evaluation procedure
   Review and evaluation of tenders using artificial intelligence tools, including how to use AI-generated results without losing control over the MEAT model, ethics and accountability, data protection, transparency, and recording the use of artificial intelligence.